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Automated Bid Evaluation for Construction Procurement

Compare bids, surface hidden risks, and track required documents in minutes, not days.

Construction works, materials, and industrial projects.

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Bid LevelingLive
47 scope items
AnalyzingReconciling concrete · foundations scope
Scope item
Bid A
Bid B
Bid C
Concrete works
€820,000
€780,000
€805,000
HVAC · BMS
€1,150,000
€940,000
€890,000
Electrical
€680,000
€620,000
€710,000
Facade · cladding
€950,000
€870,000
€890,000
Fire protection
€280,000
€260,000
€310,000
CompleteDeviationAlternativeMissing
As seen in
tech.euStartbaseThe RecursiveTech Funding News
01The problem

Every bid cycle, the same struggle.

Five issues built into every bid cycle.

PDFBoQ_v3.pdf
page 47 of 92
DOCXAnnex_3.docx
§ 3.2 · clause buried at p.61
XLSXCert_register.xlsx
18 of 42 received · 6 expired
XLSXLeveling_v7_FINAL.xlsx
4 versions · v7_v3 working copy
PDFAward_memo_signed.pdf
signed Jun 14 · change order Oct 02
01
Bids arrive in different formats, structures, and specifications
Making comparison very difficult.
Format chaos
02
Hidden deviations live in cover letters, attachments, and exception clauses
Not in the priced positions.
Buried deviations
03
Tender-required documents pile up unchecked
Certificates, qualifications, and product datasheets are tracked manually.
Untracked docs
04
Manual bid evaluation takes days
Pivot tables rebuilt from scratch every cycle.
Time cost
05
Critical award decisions are made with limited visibility across the full scope of bids
Exclusions surface in change orders months later.
Limited visibility
02The Solution

A new way of evaluating bids.

Arctis AI analyzes every bid along three dimensions, not just price.

Bid A
Bid B
Bid C
Concrete
HVAC
Electrical

Structural Comparison.

Make bids comparable, even when formats differ.

Map positions across bid structures, normalize quantities and units, match technical specifications against tender requirements, and calculate true total cost including delivery and payment terms.

!
!
!

Risk Detection.

Surface what bidders include outside the line items.

Detect cover-letter exceptions, conflicting general terms, scope-shifting assumptions, alternative proposals, and contradictions between attached datasheets and tender specifications.

CE Declaration
Insurance proof
!References (5/5)Missing
Datasheets

Documentation Check.

Match what the tender required against what each bidder submitted.

Track which documents are present, which are missing, and where submissions don’t fit requirements like wrong certificate types, insufficient references, expired validity, insurance below minimum, or product specs out of range.

03Who it's for

How different teams use Arctis.

Pick your role to see how Arctis fits into your evaluation process.

Owners & Project Developers

Evaluation of general contractor and EPC bids for logistics, industrial facilities, and complex construction projects.

  • Compare functional tender specifications against GC bids and EPC proposals
  • Surface turnkey risk exposure: exception clauses, performance guarantees, scope ambiguity
  • Track GC qualification documents, references, and bonding submissions
Structural Comparison
Risk Detection
Documentation Check
Best for
Logistics ownersData centersMega projects
Award memo · draftGenerated
Project Alpha — Recommended: Bidder A

Bidder A returns the most complete scope at €4.28M. Bidder B’s headline of €3.51M is offset by an estimated €210k of unflagged exclusions.

47
items reconciled
4
risk flags resolved
12
source docs linked
04In action

From bid to evaluation

Pick a procurement domain to see how Arctis evaluates a real tender.

Three subcontractor bids on a building shell and structure scope. LV-positioned, with quantity and price deviations across bidders.
ABid ComparisonPosition-level table
LV position · scope
Bidder A
Bidder B
Bidder C
Flag
Pos 4.1 · concrete C30/37 foundation
€420,000
€395,000
€410,000
—
Pos 4.2 · rebar BSt 500
€185,000
€172,000
€180,000
—
Pos 4.2.3–4.2.5 · slab edge reinf.
€85,000
— · not priced
€82,000
B · positions unpriced
Pos 4.3 · formwork system
€140,000
€132,000
€145,000
—
Pos 4.5 · masonry KS 24 · DIN 1053
€96,000
€91,000
€98,000
—
BRisk FlagsDetected exceptions, conflicting terms, scope shifts
Bidder BBoQ · positions unpriced
Did not price positions 4.2.3–4.2.5 — €85k scope gap
Bidder CCover letter · §4
Cover letter qualifies bid based on assumed ground class 3
Bidder AAGB · clause 11
Attached own AGB modifying VOB/B warranty period from 5 to 2 years
CDocument TrackingRequired vs. submitted, per bidder
✓
Bidder AAll required documents submitted
Complete
×
Bidder BInsurance proof missing
Missing
!
Bidder CSubcontractor list incomplete (3 of 5 submitted)
Partial
05How It Works

Inbox to award memo in six steps.

No IT projects. No 6-month integrations. ROI from day one.

PDFXLSXDOCX01

Upload

Tender documents, specifications, and all bids including BoQs, PDFs, Excel, attachments, and cover letters.

02

AI extracts & normalizes

Structures, positions, specifications, and commercial terms parsed and mapped to your tender.

ABC03

Structural Comparison

Positions, specs, and total cost side by side, including delivery and payment terms.

FLAG04

Risk Detection

Exceptions, conflicting terms, alternative proposals, and scope-shifting assumptions surfaced from every attachment.

05

Documentation Check

Required documents matched against bidder submissions covering certificates, references, validity, and product datasheets.

SIGNED · COMMITTEEAWARD06

Award decision

Clear, structured, auditable output ready for the award committee.

06Trust

Enterprise-ready.
European-hosted.

Built for teams handling tender documents under GDPR, confidentiality requirements, and enterprise security review.

01

Hosted in Frankfurt

All data stays in Germany. No transfer to third countries.

02

GDPR-compliant

Externally audited. Full DPA available on request.

03

ISO 27001 certified servers

All infrastructure on ISO 27001 hosts.

04

Audit-ready exports

Every figure traceable to its source. Sub-processors, SLAs, and incident response documented.

Arctis

Bid evaluation, faster than ever before.

See Arctis AI in action. 30-minute call: product demo and a conversation about how it could fit your projects.