Automated bid evaluation in construction

    Turn complex tender submissions into clear, structured comparisons. Identify deviations, risks, and scope gaps in minutes instead of hours.

    Book DemoSee how it works

    AS SEEN ON

    Tech.euStartbaseThe RecursiveMunich StartupTech Funding News
    BoQ.pdf
    Bid_A.xlsx
    Specs.pdf
    Arctis AI
    Structured Comparison
    Bid Comparison — Project Alpha
    Scope ItemBidder ABidder BBidder C
    Concrete works€820k€690k€780k
    HVAC installation€1.15M€940k€890k
    Facade works€950k—€870k

    THE PROBLEM

    Bid evaluation in construction is still manual, slow, and error-prone

    Comparing bids across PDFs, Excel files, and annexes

    Hidden exclusions and scope gaps go unnoticed

    Manual bid leveling takes hours or days

    Critical decisions are made with incomplete visibility

    THE SOLUTION

    A new way to analyze bids

    Arctis AI automatically analyzes incoming bids against tender requirements and against each other.

    Normalize & structure

    Automatically structure all bids into a unified format

    Detect deviations

    Find exclusions, inconsistencies, and missing scope items

    Compare & decide

    Generate a clear, decision-ready comparison instantly

    PROCESS

    How it works

    STEP 1

    Upload tender documents & bids

    BoQs, specifications, contracts, PDFs, Excel files

    STEP 2

    AI analyzes and structures the data

    Extracts scope, pricing, assumptions, exclusions

    STEP 3

    Compare bids side-by-side

    Line-item comparison with automatic difference highlighting

    STEP 4

    Identify risks and gaps

    Missing scope, requirement deviations, commercial inconsistencies

    STEP 5

    Make faster, better award decisions

    Clear, structured output replacing Excel bid leveling

    OUTPUT

    From messy documents to clear decisions

    Replace scattered PDFs and Excel chaos with a structured, intelligent comparison.

    AI INSIGHTS

    Bidder B excludes 3 critical scope items worth ~€1.1M

    Bidder C is 8% cheaper than A but deviates in HVAC scope

    Bidder A is most complete but highest total price

    Bidder A

    €4,280,000

    Low1△ 0×

    Bidder B

    €3,510,000

    High4△ 3×

    Bidder C

    €3,920,000

    Medium2△ 1×
    Scope ItemBidder ABidder BBidder C

    Concrete works

    Structure

    €820,000

    Incl. foundations & slab

    Included
    Full concrete scope including foundations, ground slab, and structural elements per Section 3.1–3.4

    €690,000

    Excl. foundation works

    Deviation
    Excludes foundation works (Section 3.2). Estimated gap: €130k. Requires clarification before award.

    €780,000

    Full scope as specified

    Included
    Complete concrete works aligned with tender specification. No deviations identified.

    Bidder B's price excludes foundation works referenced in Section 3.2 of the tender specification. This represents a significant scope gap of approximately €130,000.

    HVAC installation

    MEP

    €1,150,000

    Full HVAC incl. BMS

    Included
    Complete HVAC system including BMS integration, ductwork, and commissioning.

    €940,000

    HVAC only, no BMS

    Deviation
    HVAC equipment only. BMS integration excluded (est. €80k). Requires separate BMS contractor.

    €890,000

    Excludes ductwork

    Deviation
    HVAC units and BMS included but ductwork installation excluded (est. €150k).

    Both Bidder B and Bidder C deviate from the full HVAC scope. Bidder B excludes BMS integration (est. €80k). Bidder C excludes ductwork installation (est. €150k).

    Electrical systems

    MEP

    €680,000

    Full electrical scope

    Included
    Standard electrical installation per specification. Power distribution, lighting, and cable management.

    €620,000

    Full electrical scope

    Included
    Complete electrical scope. Lowest price in this category — verify material specifications match.

    €710,000

    Incl. emergency power

    Included
    Full scope plus emergency power generators and UPS systems not explicitly required in tender.

    All bidders include the full electrical scope. Bidder C includes additional emergency power systems not explicitly required.

    Facade works

    Envelope

    €950,000

    Curtain wall system

    Included
    Aluminium curtain wall system with double-glazed units. Includes installation and weather sealing.

    €0

    Not included

    Missing
    Facade works completely excluded from submission. Critical scope gap — est. value €800k–€950k.

    €870,000

    Unitized facade

    Included
    Pre-fabricated unitized facade panels. Factory-assembled for faster on-site installation.

    Bidder B has completely excluded facade works from their submission. This is a critical scope gap that must be addressed before award.

    Fire protection

    Safety

    €280,000

    Sprinkler + detection

    Included
    Full fire protection: sprinkler system, smoke detection, alarm panels, and emergency signage.

    €260,000

    Detection only

    Deviation
    Fire detection and alarm only. Sprinkler installation excluded — required by fire safety spec. Gap: ~€20k.

    €310,000

    Full fire protection

    Included
    Complete fire protection including enhanced sprinkler coverage and fire-rated compartmentation.

    Bidder B only includes detection systems, excluding sprinkler installation required by the fire safety specification. Estimated gap: €20,000.

    Landscaping

    External

    €400,000

    Full external works

    Included
    Complete landscaping: hardscape, softscape, planting, irrigation system, and external lighting.

    €0

    Not included

    Missing
    All landscaping and external works excluded. Estimated value: €350k–€400k.

    €360,000

    Partial scope

    Deviation
    Hardscape and paving included. Planting and irrigation excluded (est. €40k–€60k).

    Bidder B has not included any landscaping works. Bidder C covers only hardscape, excluding planting and irrigation specified in the tender.

    Reduce analysis time by 70–90%
    Increase transparency across bids
    Avoid costly scope gaps and errors

    USE CASES

    Built for construction procurement teams

    General Contractors

    Subcontractor bid evaluation and comparison across trades

    • Compare multiple offers side-by-side
    • Identify scope gaps, exclusions, and inconsistencies
    • Replace manual bid leveling in Excel

    Developers / Owners

    Contractor and trade tender evaluation for project award decisions

    • Evaluate GC and trade contractor bids
    • Ensure alignment with tender requirements
    • Increase transparency and decision confidence

    Consultants (e.g. PM / Cost Managers)

    Independent bid analysis and award recommendations for clients

    • Run structured bid evaluations on behalf of owners
    • Identify risks, deviations, and missing scope
    • Deliver clear, decision-ready comparisons
    Built for complex, high-value construction projects
    Works with existing workflows — no system replacement needed
    Secure document handling with enterprise-grade privacy

    See how Arctis AI works on your next tender

    Get a personalized walkthrough with your own project data.

    Book a demo

    CONTACT

    Get in touch

    Have a question about Arctis AI or want to explore how it fits your procurement workflow? Send us a message and we'll get back to you.

    info@arctisai.comLinkedIn