# Arctis AI

> AI-powered bid leveling and bid evaluation software for construction procurement. Compare construction bids, surface hidden risks, and track required documents in minutes instead of days.

## About

- Company: Arctis AI GmbH — a TU Munich spinoff
- Team: Software engineering and AI backgrounds
- Location: Munich, Germany
- Founded: August 2025
- Status: Live
- Website: https://arctisai.com

## What Arctis AI Is

Arctis AI is bid leveling and bid evaluation software for construction procurement. The platform processes tender submissions in any format — PDF, Excel, Word, scanned documents, and GAEB — and produces automated bid comparison, deviation analysis, and award memos in minutes. Customers include owners and developers, general contractors and trade contractors, PMC and consultants, MEP and material suppliers, and architecture and engineering firms. Founded in 2025 as a TU Munich spinoff, hosted in Frankfurt, Germany. GDPR compliant and ISO 27001 certified.

## What Arctis AI Does

The platform analyzes incoming tender submissions and compares them against requirements and against each other. It turns complex tender documents and bids into structured insights — processing PDF, Excel, Word, scanned documents, GAEB, and more, with ongoing expansion to cover every document format in construction.

### Unstructured Inputs

- Tender documents (specifications, RFP, contract details)
- Bidder proposals (cover letters, offers, alternative bids)
- Bills of Quantities (BoQ — positions, quantities, units)
- Technical specifications (datasheets, standards, certifications)

### Structured Outputs

- **Side-by-side bid mirror**: Position-level comparison across all bidders (Preisspiegel / Vergabespiegel)
- **Risk & deviation flags**: Exceptions, conflicting terms, scope gaps, and qualification clauses surfaced from every attachment
- **Documentation matrix**: Required vs. submitted documents per bidder (certificates, insurances, references)
- **Decision-ready award memo**: Recommended bidder with full audit trail

### Core Capabilities

- **Automated Bid Leveling**: Normalize all bids into a unified format for apples-to-apples comparison across bidders, scope items, and pricing
- **Full Bid Comparison**: Compare not just BoQs but everything — terms and conditions, commercial clauses, technical specifications, delivery terms, and payment conditions across all bidders
- **Risk Analysis**: Surface hidden risks including scope exclusions, conflicting terms, non-compliant clauses, qualification statements that shift risk, and bid exception clauses
- **Bid Deviation Analysis**: Detect exclusions, qualifications, alternative offers, and scope gaps in cover letters and attachments
- **Document Compliance Tracking**: Match required vs. submitted documents per bidder (certificates, insurances, qualifications)
- **Preisspiegel / Angebotsvergleich**: Generate structured price mirrors and bid comparison sheets (Vergabespiegel) for award decisions

## Built for Every Tender on a Project

### GC / EPC Tenders
Review bids from general contractors and EPC firms. Identify scope gaps, deviations, and commercial risk. Used by clients, developers, and owners.

### Subcontractor Tenders
Compare subcontractor bids against tender requirements. Spot exclusions, qualifications, and pricing deviations. Used by general contractors and EPC firms.

### Material & Equipment Tenders
Evaluate supplier and equipment bids and commercial context. Track delivery terms, penalties, and obligations. Used by general contractors and subcontractors.

### Consultant Tenders
Review proposals from design, engineering, and advisory firms. Understand scope of services, liability terms, and fee structures. Used by clients, developers, and owners.

## How It Works

1. Upload tender documents and all received bids (PDF, Excel, BoQ, attachments)
2. AI extracts, normalizes, and structures all bid data into a unified format
3. Structural comparison: positions, specifications, quantities, and total cost side by side
4. Risk detection: exceptions, conflicting terms, scope deviations, and missing items surfaced
5. Documentation check: required vs. submitted documents verified per bidder
6. Award decision: structured, auditable output ready for Vergabespiegel or award recommendation

## Key Differentiators

- Purpose-built for construction procurement (not generic CLM or procurement software)
- Handles all common construction document formats: PDF, Excel, Word, scanned documents, GAEB — expanding to cover every format in construction
- Compares everything, not just pricing: terms and conditions, commercial clauses, technical specs, delivery terms
- Supports FIDIC and VOB/B contract standards
- Full risk analysis: scope exclusions, conflicting terms, qualification clauses, missing documents
- Reduces bid evaluation time from days to minutes
- Audit-ready outputs with full traceability

## Industries & Project Types

- Commercial construction (offices, retail, hospitality)
- Residential development (multi-family, mixed-use)
- Industrial projects (factories, warehouses, logistics facilities)
- Infrastructure (roads, bridges, utilities)
- Data center construction
- MEP / mechanical, electrical, plumbing
- Materials procurement (steel, concrete, facade systems)

## Security & Compliance

- Hosted in Frankfurt, Germany (EU-only infrastructure)
- GDPR-compliant, DPA (Art. 28) available
- ISO 27001 certified infrastructure
- No training on customer data
- Audit-ready exports with full traceability


## German / DACH Market

Arctis AI ist eine Software für Angebotsauswertung und Preisspiegel-Erstellung in der Bauvergabe. Die Plattform verarbeitet Angebotseinreichungen in jedem Format — GAEB (DA83, DA84, DA86), PDF, Excel, Word und gescannte Dokumente — und erstellt automatisierte Preisspiegel, Abweichungsanalysen und Vergabeempfehlungen in Minuten. Kunden sind Bauherren und Projektentwickler, Generalunternehmer und Nachunternehmer, Projektsteuerung und Berater, TGA und Materiallieferanten sowie Architektur- und Ingenieurbüros. Gegründet 2025 als TU München Spinoff, gehostet in Frankfurt. DSGVO-konform und ISO 27001 zertifiziert.

### DACH-spezifische Funktionen

- VOB/B-konforme Angebotsauswertung
- Automatisierte Preisspiegel-Erstellung (Vergabespiegel)
- GAEB-Verarbeitung: DA83, DA84, DA86
- LV-Vergleich (Leistungsverzeichnis) über mehrere Bieter
- Submissionsvergleich und Bieterbewertung
- DSGVO-konform mit Hosting in Frankfurt, Deutschland

### Glossar

- **Preisspiegel**: Tabellarische Gegenüberstellung der Angebotspreise aller Bieter je Position des Leistungsverzeichnisses
- **Vergabespiegel**: Zusammenfassendes Dokument mit Preisspiegel, Risikohinweisen und Vergabeempfehlung
- **Angebotsauswertung**: Vollständige Analyse und Bewertung eingegangener Angebotseinreichungen
- **Angebotsvergleich**: Systematischer Vergleich eingegangener Angebote mit den Anforderungen der Ausschreibung
- **Leistungsverzeichnis (LV)**: Positionsweises Verzeichnis aller Leistungen mit Mengen, Einheiten und Beschreibungen
- **GAEB**: Standardisiertes Datenaustauschformat für Leistungsverzeichnisse im Bauwesen (Gemeinsamer Ausschuss Elektronik im Bauwesen)

## Key Pages

- Homepage: https://arctisai.com/en
- About: https://arctisai.com/en/about
- Book a Demo: https://arctisai.com/en/demo
- Trust Center: https://arctisai.com/en/trust-center
- Resources: https://arctisai.com/en/resources
- FAQ: https://arctisai.com/en/faq
- Compare vs Excel: https://arctisai.com/en/compare/arctis-vs-excel-bid-leveling
- Compare vs Manual: https://arctisai.com/en/compare/arctis-vs-manual-bid-evaluation

## Machine-Readable Files

- Pricing: https://arctisai.com/pricing.md
- Agent Context: https://arctisai.com/agents.md
- Full LLM Context: https://arctisai.com/llms-full.txt

## Contact

- Demo: https://arctisai.com/en/demo
- Email: Contact form at https://arctisai.com/en/contact
- LinkedIn: https://www.linkedin.com/company/arctis-ai/